[ENCI-l] ATTN: GRADUATING STUDENTS - IMPORTANT INFORMATION

Thu Jan 27 08:30:41 MST 2011

TO ALL 4TH/5TH YEAR STUDENTS

Hello Graduating Students,

It's time to start thinking about your long-awaited graduation! Please use
this checklist for everything related to graduation and Iron Ring! This
message is long, but please read it and keep a copy of this email to make
sure you don't forget any important steps. There is also a fabulous list of
FAQ questions at the bottom.

Step 1) Apply to Graduate on Peoplesoft

- The deadline to apply to graduate is February 1st. If you haven't done
this yet, log on now! - Make sure that your name is correct, because this is
how it will be printed on your degree. Contact the convocation office if you
require changes.

Step 2) Sign up for Iron Ring Ceremony (April 2) and find out your Ring Size
in the Undgergrad Office

- The sign up for Iron Ring is in the Undergrad office (they will send out
an email with deadline dates).  Do this ASAP!! The next ceremony isn't until
November, so you really don't want to miss this one.

- The Undergrad Office will give you an APEGGA package with further details
about the ceremony, and a registration sheet that you must bring with you to
the Iron Ring Workshop.

- Your APEGGA Member-In-Training registration and your ring are FREE if you
attend the workshop/ceremony. If you do not attend, you have to pay.

- If you have a family member who is a professional engineer with 15 years
experience, they may be able to present your iron ring to you at the
ceremony.

- Please consult your APEGGA workshop package for further details.

Step 3) Buy your tickets for the Graduation Banquet (banquet is on April 2,
the same day as the Iron Ring Ceremony)

- Ticket prices have not been determined as of yet, but will likely be
roughly $60. Cash or cheques accepted. Tickets will go on sale March 28th. 

Step 4) Submit your nominations for ESS Student Awards and Professor of the
Year Awards

- Do you know a student or a professor who is deserving of an award? If so,
submit a nomination! - Nomination forms will be available at
www.ess.ucalgary.ca. (DETAILS TO FOLLOW)

- These awards will be given out at the Graduation Banquet on April 2nd 

Step 5) Get your Grad Photos Taken

- Final session of pictures is being taken from Jan 31-Feb 4th. Sign up
sheets are available in ESS (ENE 132)

Step 6) Submit your photos for the yearbook! 

- Do you have good photos from Engg Week or engineering life in general from
the last few years that you think would look great in the yearbook? And all
graduating students receive a free yearbook. There are two easy and
convenient ways to submit pictures: 

a. Go to the Jostens link:  <http://bit.ly/gnqWAN> http://bit.ly/gnqWAN. 

b. Or there will be a laptop in the ESS Office for drop-off from January 24
- 28. 

If you have any questions, please feel free to contact
<mailto:publications at ess.ucalgary.ca>  publications at ess.ucalgary.ca

Finally, I will finish with an FAQ answering several common questions that
students ask.  

Q: Do I have to go to the banquet? 

A: No, but you only graduate from engineering once, do you really want to
stay home doing homework when everyone else you know is being treated to a
fancy four course meal? 

Q: Why are the banquet tickets so expensive? 

A: The banquet is at the Hyatt and funding for the event comes from the
ticket sales and funding from the departments and ESS. Don't worry, it will
be worth it! See above for why you want to buy a ticket :) 

Q: What should I wear to the Iron Ring Ceremony and the Banquet? 

A1: Business Attire for the Iron Ring workshop and Ceremony. 

A2: The Graduation Banquet is Formal Dress, which means guys generally wear
a dark coloured suit and a tie. Ladies may choose to wear a dress or a
skirt. (Don't worry there is about a two hour break between the ceremony and
the banquet, so there is time to change your outfit if you choose to). Check
out the gallery of photos from last year's banquet on www.ess.ucalgary.ca. 

Q: Should I bring my parents to the Ring Ceremony and the Banquet? 

A: Yes, these are both parent-friendly events. Your parents will want to
share in your graduation celebrations! Grandparents and siblings are also
welcome. Please note, that it has been requested by APEGGA that children
under 12 and infants not be in attendance. APEGGA has a requested that
students limit their guests to two per student.

Q: Is there an After Grad? 

A: Yes, the aftergrad is being organized by ESS. More details will be
released closer to the date. 

Q: What do parents go to? 

A: Parents can go to the Iron Ring Ceremony at 1:30pm (no ticket required)
and the Banquet at 5:30pm (given you got tickets for them). The workshops in
the morning are for students only. Also be advised that if your parents are
late for the Iron Ring Ceremony they will not be let into the room. Once
they close the doors they won't open them until the ceremony is over so BE
THERE EARLY! 

Emily Marasco

Grad Director 2011

ess at ucalgary.ca

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